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RESERVE A ROW HOUSE

The row is a collection of 35 independent houses which may be reserved by organizations in accordance with applicable university policies. Please note for academic year 2019-20 the following houses have decided to host outside organizations in their spaces. List subject to change. 

  • Requests for unlisted houses will not be considered. 

House

Contact Address

Details

1047 Campus Drive

1047housereservation@lists.stanford.edu

  • 1047 will be open for reservations from unhoused Greek orgs and VSOs. 
  • 1047 events and residents take precedence in our social calendar.
  • SYZ/SigEp events will have precedence, but the social calendar will be flexible and open on a  weekly basis for residents to use the 1047 space. Requests may be rejected on that basis. 

550 Lasuen

550lasuenhousereservation@lists.stanford.edu

  • No all-campus events 
  • Greek organizations are allowed for gatherings under 50 people, all others under 150 people.
  • In order to reserve 550's space, someone in the reserving party must be a current 550 resident 
  • Reservations can be made any day of the week for any 4 hour time period, starting no later than 9:30pm on the day of the event. 
  • All reservations will be approved on a first come/ first serve basis but will never take precedence over an in-house event

Dates for Fall Quarter: 
September: Parties can start Friday the 27th 
October: No hosting on October 18th 
November: No hosting on the 1st, 15th or 22nd 
December: Parties end December 6th 

576 Alvarado

576alvaradohousereservation@lists.stanford.edu

 

680 Lomita

680lomitahousereservation@lists.stanford.edu

  • No more than one major event at the house each week, not including smaller resident functions, such as birthday parties or internal events 
  • In order to reserve 680's space, someone in the reserving party must be a current 680 resident 
  • All-campus parties are to be held only on Friday and Saturday.
  • Quiet hours start at 11PM Sunday-Wednesday, and 1AM Thursday-Saturday
  • Any reports of behavior that makes a resident or attendee uncomfortable, discriminated against, or otherwise violated is also grounds for the 680 staff to revoke hosting privileges
  • 680 staff members reserve the right to shut down the event at any point 
  • Non-attendant residents are not allowed into the dorm hallways unless accompanied by a resident or to access the bathroom.

BOB

bobhousereservation@lists.stanford.edu

 

Columbae

columbaehousereservation@lists.stanford.edu

  • General house use guidelines: 
  • Resident and house staff hosted events take precedence
  • Preference for using outdoors space (before 11 pm)
  • Meat may not be served/consumed as part of the event
  • Reservations limited to to first floor spaces, with no access at all to the kitchen
  • House staff reserve the right to ask folks to quiet down (and potentially leave if loudness continues after 11 pm) 

Enchanted Broccoli Forest

ebfhousereservation@lists.stanford.edu

  •  No all-campus events
  • Events may only take place in the EBF lounge
  • In order to reserve EBF’s space, someone in the reserving party must be an EBF resident
  • No reservations on Wednesdays
  • Any reports of behavior that makes a resident or attendee uncomfortable, discriminated against, or otherwise violated is also grounds for the EBF staff to revoke hosting privileges
  • EBF staff members reserve the right to shut down the event at any point 
  • No access to kitchen during events.
  • All reservations will be approved on a first come/first serve basis but will never take precedence over an in-house event
  • Quiet hours are at 12am Monday, Tuesday, and Thursday and 1am on Friday and Saturday
 

Hammarskjold

hammarskjoldhousereservation@lists.stanford.edu

  • In order to reserve Ham's space, someone in the reserving party must be a current Hamm resident 

Haus Mitteleuropa

hausmitthousereservation@lists.stanford.edu

  • No upstairs
  • No kitchen
  • Only during non-quiet hours (11am-9pm on weekdays, 1-10pm on weekends)

Jerry

jerryhousereservation@lists.stanford.edu

  • No all-campus events
  • Preference for events that Jerry residents are invited to

Kairos

Kairos Space Request Form

  • All applicants to use this form (tinyurl.com/kairos-space)
Kappa Sigma kappasigmahousereservation@lists.stanford.edu  

La Casa Italiana

casaitalianahousereservation@lists.stanford.edu

  • Resident and house staff hosted parties take precedence.

La Maison Francaise

frenchhousereservation@lists.stanford.edu

 

Mars

marshousereservation@lists.stanford.edu

  • Resident and house staff hosted events take precedence.
  • Quiet hours start at 11PM Sunday-Wednesday, 12 AM Thursday, and 1AM Friday-Saturday.

 

Narnia

narniahousereservation@lists.stanford.edu

 

Pluto

plutohousereservation@lists.stanford.edu

  • Reservations limited to one a weekend 
  • Reservations limited to Friday and Saturday

Roth

rothhousereservation@lists.stanford.edu

  • Open for reservations all days of the week for daytime events (ends before 5pm), but only Wed-Sat for nighttime events (starts after 5pm).  
  • Resident and house staff hosted events take precedence. 

Sigma Nu

sigmanuhousereservation@lists.stanford.edu

  • Open only to no-alcohol reservations

Slavianskii Dom

slavdomhousereservation@lists.stanford.edu

  • No all-campus reservations (members only and invite only events only)

Storey

storeyhousereservation@lists.stanford.edu

  • In order to reserve Storey's space, someone in the reserving party must be a current Storey resident 

Terra

terrahousereservation@lists.stanford.edu

 

Xanadu

xanaduhousereservation@lists.stanford.edu

  • Resident and house staff hosted events take precedence
  • Preference for smaller events (only one all-campus reservation will be confirmed per quarter)

ZAP

zaphousereservation@lists.stanford.edu

  • Resident and hosue staff hosted events take precedence
  • Reservations limited to one per week
  • In order to reserve ZAP's space, someone in the reserving party must be a current ZAP resident 

How to Request a Reservation

  • Submit an inquiry to the email address published on this website.
    • Any organizations wishing to reserve a Row house must communicate via the method outlined on this website—reservations requested via alternative methods will not be considered formal requests and may not receive a response.
  • House staff or Community Coordinator will respond to inquiries within 48 hours.
  • All reservation inquiries MUST be submitted 5 business days BEFORE events need to be registered per Stanford Party Planning guidelines. This is at a minimum 8 business days prior to the event date. If the event does not require registration per the Stanford Party Planning guidelines, inquiries must be submitted 5 business days prior to the event date.
  • Signed contracts must be submitted via the email address published on this website to the house Community Coordinator at least 4 business days prior to the event date.

Guidelines

Reservation Requirements

  • Row houses may only be reserved or rented by on-campus organizations (e.g. recognized volunteer student organizations, fraternities, sororities, or campus departments).  Non-Stanford organizations may not reserve houses.
  • All reservations require the approval of the house management staff and house Community Coordinator.
  • The reserving organization is responsible for registering the party or event on CardinalSync in accordance with Stanford Party Planning guidelines.  House staff will not register parties or events on behalf of reserving organizations.
  • The reserving organization is responsible for upholding all Stanford event and Party Planning guidelines, including those related to alcohol service, points of service, and sober monitors. 
  • Your CardinalSync registration  will not be “approved,” and you may not hold your event, until the house Community Coordinator has approved the reservation.
  • All reservations MUST be submitted 5 business days BEFORE events need to be registered per Stanford Party Planning guidelines. This is at a minimum 8 business days prior to the event date. In the event that the event does not require registration per the Stanford Party Planning guidelines, inquiries must be submitted 5 business days prior to the event date.

 

Damages and Liability

  • The reserving organization is responsible for all cleaning and/or damage charges associated with the event, and should have sufficient funds available in their ASSU account to cover any such charges.  
  • The reserving organization and the house staff must report any damages that occur to the Row House Community Coordinator via the email address published here by the following business day - Monday if the event occurs on a Friday, Saturday or Sunday.
  • Specific cleaning/damage charges are determined at the discretion of Student Housing. The cost to replace or repair any damages will be assessed at a campus-wide rate by Student Housing. 
  • Damages will be fully or partially charged to the reserving organization at the discretion of Residential Education and Student Housing. Conditions that may result in damage charges include but are not limited to the following:
    • Physical damages are incurred by the setup of the event or by the event itself
    • Insufficient post-event clean up
    • The event lasts longer than the time set forth in the contract
    • Any violation of the clauses included in the contract or the Residence Use Guidelines attached to the contract.
  • At the discretion of Residential Education and Student Housing, arbitration of charges may be conducted by an Associate Dean for Residential Education (or their designee) in consultation with Student Housing.
  •  The reserving organization assumes full liability for injuries and/or damages resulting from the event(s) either directly or indirectly. 

 

Compensation

  • Although Row Houses serve primarily as the community space for the students who live there, they are also University-owned resources that may be shared with the broader Stanford community, in line with the values of the house and applicable University policy. As such, houses may not demand excessive compensation for a reservation and the reservation rates are set standard.
    • Organizations may provide the following in exchange for reserving a Row house (no alternative payment amounts or methods are acceptable)
      • Pay $50 
        • The $50 check should be made payable to Stanford University with the name of the house in the memo line. The check should be delivered to Sergio Hernandez, Program Coordinator at 572 Mayfield Ave, second floor. 
      • Provide hashing services for the house
        • A house may require no more than four people for one hour each or two people for two hours each. 

An organization may use the journal transfer option to transfer funds from their ASSU account, they should select that option in the form and include the name of their financial officer and their ASSU account number. If an organization selects the method to pay by ASSU journal transfer please note this will not occur until the end of each quarter. 

Cleaning

  • The reserving organization assumes all responsibility for set-up and clean up, immediately after the event. 
  • ALL clean up must be completed by 8am the following morning, including vacuuming, mopping, trash disposal, etc. 
  • Areas that should be returned to a clean condition include, but are not limited to, the lounge, pool room, first floor restrooms and the front lawn. All furniture will be placed in its original position at the end of the event(s). 
  • If the cleaning standards set in accordance with the expectations of the Housing Building Manager are not met, Student Housing in conjunction with Residential Education is entitled to charge the renting organization for any damage or cleaning costs at its discretion.

Kitchen Usage

  • The County of Santa Clara deems all Row house kitchens as a commercial space.  As such the usage of these spaces requires a professional staff member certified in food handling be present at all times (e.g. a chef or Kitchen Manager.) Groups desiring to prepare food in one of these locations in conjunction with the event will need to contact the Community Coordinator for the house in order to secure a professional chef or to detail their plans.  Cost for the chef is determined at an hourly rate.
  • Failure to meet the above criteria or to violate county health codes may result in administrative action associated with an organizational conduct review or in being disallowed from using residential spaces in the future.

Decorations and Occupancy

  • Decorations and/or structures may require the approval of the Stanford University Fire Marshall. It is the responsibility of the hosting organization to comply with all applicable regulations and acquiring all necessary permits. Please note that decorations may require flame-retardant coating.  
  • Occupancy should be limited to the maximum capacity stated for any indoor or outdoor property. It is the responsibility of the hosting organization to meet occupancy guidelines throughout the duration of the event. 
  • It is the responsibility of the hosting organization to meet occupancy guidelines throughout the entirety of the event. 

Failure to Adhere

  • The system of campus residence reservations is predicated on a campus culture of openness and mutual respect.
    • All houses are residential spaces that first and foremost serve as a community for students who reside there.  
  • Organizations failing to conduct their event with the greatest consideration for residents of the house will be disallowed from using residential spaces in the future and may face administrative action associated with an organizational conduct review.
  • House staffs are expected to be fair and transparent in their reservation review and acceptance, to respond to all reservation requests within 48 hours, and to abide by the guidelines as outlined above. Failure to do so may result in administrative action including loss of the ability to accept external reservations.
  • No contract in violation of this policy will be approved, and organizations or house staffs found in violation of this policy may be subject to disciplinary action.
  • Organizations may contact Row professional staff at our email address or contact our office directly at (650) 723-0778 with any questions or concerns.
  • House staffs should work with their Community Coordinator with any questions or concerns.